Privacy Policy

HUDSON MEDIA COLLECTIVE LLC

Effective Date: January 01, 2025 (Last Updated: 10/22/2025)

1. Introduction

Hudson Media Collective LLC (“HMC”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website (www.hudsonmediacollective.com) and use our services.

2. What Information We Collect

2.1 Personal Information

• Name, email address, mailing address, or other contact details you provide when subscribing to newsletters, joining our creator/ARC programs, participating in giveaways or events.

• Creator submissions, manuscripts, or pitch materials when you apply to collaborate or join our Creator Group (subject to separate Submission/Idea Release and NDA).

2.2 Technical & Usage Data

• IP address, browser type, device identifiers, referral URLs, page-visited, time and date, session duration — collected via analytics tools such as Google Analytics and Meta Pixel.

• Cookies, web beacons, and similar tracking technologies used to personalize content, analyze traffic, and improve site performance.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To send newsletters, book and film announcements, ARC access, and marketing communications (you may opt out at any time).

• To administer and manage your creator or collaborator account, submission process, or community membership.

• To analyze and improve our website, services, content, user experience, and platform performance.

• To comply with legal or regulatory obligations, enforce our contracts (including NDAs, Submission Releases, IP use clauses), and protect our rights and property.

4. Third-Party Services & Data Sharing

We may engage third-party services (such as Mailchimp, BookFunnel, Substack, Google, Meta, Wix) to handle newsletter distribution, analytics, website hosting, and campaign tracking. These services may process your data in accordance with their own privacy policies. We do not sell or rent your personal information to third parties for their marketing purposes.

5. Cookies & Tracking Technologies

We use cookies and similar tracking technologies to:

• Recognize your device and preferences;

• Provide functionalities such as subscription sign-up and login;

• Collect usage data for analytics and site optimization.

You can disable cookies via your browser settings, but this may limit some website features.

6. Your Rights & Choices

Depending on your jurisdiction, you may have rights regarding your personal data:

• Access the personal information we hold about you;

• Request correction, update, or deletion of your data;

• Opt out of or unsubscribe from marketing emails (via the “unsubscribe” link included in each communication);

• Request a copy of your data in a portable format;

• If you are located in the European Economic Area (EEA) or California (USA), additional data rights may apply.

To exercise these rights, please contact us at info@hudsonmediacollective.com. We will respond within the time-frames required by applicable law.

7. Data Security & Retention

We implement reasonable technical and organizational safeguards to protect your personal information against unauthorized access, use, alteration, or destruction. Your data is retained only for as long as necessary for the purposes described and according to applicable law.

8. AI Use & Data Protection Addendum

8.1 Ownership & IP

All creative assets, manuscripts, scripts, content, business data and trade secrets of HMC are proprietary and protected. No implied license is granted to users, collaborators, or automated systems.

8.2 Prohibition on AI Training & Data Harvesting

Users, contractors, vendors or third parties must not:

• Upload, process, analyze or use HMC materials in any AI, machine-learning, or algorithmic system for the purpose of training, fine-tuning, or dataset creation;

• Permit automated crawlers, bots, APIs, or external systems to access or retain HMC materials for AI development;

• Use, store, or reproduce HMC content in any publicly available dataset, model, or library for generative or analytic purposes.

8.3 Permitted Internal Use

HMC may use AI tools internally (e.g., for editing, organization, creative assistance) provided that:

• No confidential, unpublished, or proprietary HMC material is entered into public or non-enterprise AI systems;

• Tools used are under contract or platform terms that prohibit data retention or model training using HMC content.

8.4 Enforcement & Remedies

Unauthorised use of HMC materials for AI training or data harvesting constitutes a breach of contract, intellectual property infringement and trade-secret misappropriation (under 18 U.S.C. §1836 and applicable state law). HMC will pursue injunctive relief, damages, takedown or destruction of infringing datasets, and legal fees.

9. International Use & Cross-Border Data Transfers

If you are located outside the United States, your data may be transferred to and processed in the U.S. by HMC or its service providers. By using the Site, you consent to such transfer and processing in accordance with this Policy.

10. Investor & Creator Data

Creator, author, or investor information collected for onboarding or contractual purpose is processed in line with this policy and remains confidential subject to NDAs and contractual terms.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in law or our data practices. The “Last Updated” date will indicate the revision. Your continued use of the Site after revision signifies acceptance.

12. Contact Us

For privacy or data-related questions, requests or concerns, contact:

Hudson Media Collective LLC

Email: info@hudsonmediacollective.com

Location: Atlanta, Georgia, USA